How to Conduct a Mutual Ministry Review

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There are 42 verses in the New Testament which speak to how we are to treat one another (listed here). How we treat one another is bound together with our faith in Christ who taught us to love our neighbor as ourself. This mutuality is at the heart of the Christian community and it should be a part of how the Rector (or Vicar, Interim etc.), Wardens and Vestry go about leading the church. 

The Letters of Agreement for clergy of the Diocese of Georgia now state “The Rector [or Vicar, etc.] will establish a regular and ongoing time of mutual reflection and review of their work and ministry together. Annually, they will engage in a disciplined and intential Mutual Ministry Review using a form established by the Diocese of Georgia.”

To assist in this, I will offer some brief information on a Mutual Ministry Review, links to more detailed information, and finally offer as models the complete set of forms in use at Church of the Good Shepherd, Augusta.

What Is A Mutual Ministry Review?
This is a disciplined time of reflection on how the life of a congregation is going, including look at the goals for the congregation and the roles and responsibilities of those working toward those goals. The main purpose is to clarify objectives and consider how best to make changes that will lead to more effective ministry aimed at those shared goals. This is not a time for beating up one another over what has gone wrong in order to assess blame. The Mutual Ministry review is an honest look at what is working well together with considering means of improving in areas that are less effective. As such, the review looks at the church leadership as a system and gathers information from key people including both a self review and review of others. 

One word of warning: A review is not meant to offer a means of attack, but an open dialogue. Therefore, a time of crisis will not be the time for a constructive review. If your congregation is conflicted, you will need to find ways to deal with the situation openly, but the Mutual Ministry Review is not the right tool. A Mutual Ministry Review offers a means of assessment for healthy congregations to improve. 

Additional Links and Sample Forms
Some good Episcopal sites for information are: The Diocese of Texas’ Mutual Ministry Info and The Diocese of Washington’s Mutual Ministry Review Page with links to a lot of good resources.

Below you will find the forms in use at Good Shepherd, Augusta. While many of their forms will not be needed by smaller congregations, they offer a worthy model, field tested by that parish.

Overall
Mutual Ministry Review Overview
Sample letter that goes with forms 

Self-Assessment
Sample form for vestry member self-assessment
Sample form for rector self-assessment
Sample form for staff member self-assessment

Reviews
Sample form for vestry review by a staff member
Sample form for review of a staff member by the rector
Sample form for review of a staff member by a vestry member
Sample form for staff member review of staff
Sample form for review of rector by vestry
Sample form for review of rector by a staff member

 The Rev. Canon Frank Logue
Canon for Congregational Ministries

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