A Maintenance Reserve Study Avoids Surprises
Churches always seem to have more needs that dollars to meet the needs. Even when finances are doing well, there is always more that can be done than any congregation can do. Unfortunately, buildings tend to suffer for it. It is rare to speak up for the roof, or the heating and air system until somewhere just before or during a crisis. Yet, there is no need for surprises. Setting up and funding maintenance reserves can assist a congregation in avoiding most surprises.
The vestry needs to be assured that the money will be on hand to replace the air handler, water heater and so on when they go out. As these and other pieces of equipment come with typical life expectancies, it is possible to plan for the future and set aside money at a steady rate, rather than dealing with issues arising when maintenance has been differed.
This was brought home for me last week when visiting Grace Church, Waycross. That congregation has a roof leak that will cost more than $18,000 to repair. Putting off repairs would be even more costly. Fortunately, there is more than $22,000 in the roof fund. There is no crisis. Just a bidding process, contracting the work and overseeing that it is done rightly.
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This practice keeps maintenance of your building a small, routine line item in the budget, which is as it should be. I know there is no money for this lying around waiting to be allocated to a future need. But considering the high cost of leaving an old roof in place, you can’t afford not to set aside a little each month toward this eventual need. If Jesus does not return first, your congregational WILL face these maintenance issues. If Jesus does come before the heating and air system gives up the ghost, imagine how pleased our Lord will be to see you had prepared to care so well for his house.
The Rev. Canon Frank Logue
Canon for Congregational Ministries
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